Event Day Check-List

This post was written by littleBIG Founder and Director Sally Harley.

As I write this, we’re doing final preps for the launch of Malindo Air’s Melbourne routes to Bali and KL. While the topic is fresh, I thought it might be handy to share a basic event day check-list to help you make sure the final touches are just-so for your next event…

Guest List

Have you confirmed your final list of attendees and sent them a reminder email?
Have you gathered any dietary requirements?
Is the seating plan arranged accordingly?

Venue & Catering

Is the venue updated with final numbers and dietaries?

Theming

Is the stylist (florals/props/napery/furniture/etc.) all prepped and ready to bump in at the right time?
Are the bump out arrangements made and confirmed with the venue?
Are any printed items like place cards, menus, etc. ready and perfect?
Are gift bags ready to go?

Entertainment

Speech notes written and briefed?
Music arranged?
Any other entertainment briefed and confirmed?

Amplification

Is the photographer/videographer briefed and ready to roll?
Do you have a media release prepped to circulate after the event?
Any relevant media notified?
Is there a social media exposure plan in place, including great visual opportunities and promoting tags to attendees?
Any influencers or talent to brief and confirm?

Briefing

Have you made time to brief event staff and suppliers on the running of the night?

Got an event that needs planning or managing, hit us up to chat about how we can help.